| Brenda Selman |
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A colleague asked me to share this. Happy Monday! - Brenda Selman
Dept Number/Name: 0-3720-000 / Registrar's Office
College Division: Student Success
Salary Plan: Administrative
Job Code/Title: 9414 / Assistant University Registrar
Hiring Salary/Salary Range: $59,138
Position Number: 00004960
ORGANIZATIONAL SUMMARY:
The Student Success division at the University of South Florida, is comprised of 60 departments, providing students with academic support, engagement opportunities, health & wellness services and enhancement of the educational experience. The Office of the Registrar (URO) leads a hub of critical services for students, faculty, and staff, including student an academic record keeping, a conflict free academic schedule, registration, graduation, data reporting and state and federal compliance to support the University's educational programs.
POSITION SUMMARY:
This position oversees supporting existing computer applications and processes the URO's core reporting business functions through both ad hoc queries and the development of permanent, custom reports using enterprise reporting solutions. This position provides both functional and technical expertise to other teams in the URO and other entities within USF. Protects confidential student and institutional data in accordance with federal, State, and university guidelines. Provides input on strategic planning, enrollment management, emergency preparedness, State and federal compliance, core work enhancement, performance management, student record and data management and statistical analysis, presentation, reporting, and outcome assessment.
RESPONSIBILITIES:
Provisions access to student information system, document imaging system roles controlled by the URO; manages entire provisioning process for these systems plus Degree Works, with a team that manages and responds to queries from end users seeking new or updated system access to complete their professional duties.
In partnership with the Associate University Registrar, assists in development of new system functionality, upgrades, system modifications, day-to-day problem analysis, issue tracking, and resolution for area of responsibility. Assists in testing the student information system and student self-service functionality in advance of upgrades. Collaborates with staff in IT, Admissions, Student Financial Services and Financial Aid to research and recommend actions to resolve issues related to student academic records, policies, and procedures.
Oversees third-party data requests, working directly with internal and external stakeholders to provide date in compliance with federal, state, and institutional policies.
Establishes goals, prioritizes, plans, and reviews the work of direct report(s). Provides a high level of service through new staff on-boarding and continuous development and training. Reduces costs and duplication of efforts where possible. Helps maintain the URO task calendar and wiki and is responsible for
identifying professional development and training opportunities for team.
Responsible for ensuring confidentiality of student data. Performs all work with confidential and sensitive student information under observance of the Family Educational Rights and Privacy Act (FERPA), and other Federal and State guidelines. Informs the individuals working with confidential student information about legal restrictions, privileges, and ethical considerations surrounding its use. Supports the mission of Student Success, Enrollment Planning and Management, and the URO with other duties as assigned. Regularly updates Associate University Registrar on status of projects, highlighting important issues and areas of concern.
Serves on institutional committees at the discretion of supervisor and the University Registrar.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience.
PREFERRED:
This position requires a bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience in a high volume, customer service oriented, and academic institution. Outstanding technology and communication skills required. Leadership skills are essential to fulfill both internal and external data reporting needs, data requests, and provisioning.
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 35144
Posting Date: 9/20/2023
Posting End Date: 02/27/2024
Catherine Mund
University Registrar
Office of the Registrar
University of South Florida
4202 E. Fowler Avenue, SVC 1034
Tampa, FL 33620
813-974-3777
usf.edu/registrar
CONFIDENTIALITY WARNING: Records from this office may be legally privileged and intended only for the use of the addressee(s) named above. If the reader of this electronic mail transmission is not the intended recipient, distribution or copying of this electronic transmission is prohibited. If the records are not exempt from disclosure, the records of the University of South Florida are subject to disclosure under the Florida Public Records law and any sender or recipient’s email address and email content may be subject to public disclosure. Please notify the sender if you have received this email in error. |
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